Hartland Cemetery Information Submission
We have set up several ways that you can contribute to the Hartland Cemetery information.
We greatly appreciate your help.
Details on the content of the Cemetery database
The Hartland Cemetery Database has a wide range of information designed for various
different interests. Some information will be of interest to all who visit the Cemetery web site or
who look through the printed Cemetery Books at the Society museum.
Other information may be of interest to only some.
The information below goes through all of the fields in the database, in the order presented on
the gravestone forms above, which are very similar in layout to the
information presented on the web or in the Cemetery Books.
- RECNO: This is an identification number assigned to each person who is buried, or who is
represented on a stone in a Hartland cemetery. The number has no meaning in itself.
If a gravestone represents more than one person, each person has a unique number.
In such cases, the picture of the gravestone and the transcription may be the same,
but other information will be unique for each person.
- Prefix: This includes professional designations, such as Dr. or Professor, military ranks, or other
words commonly included at the front of a person's name. Mr., Mrs., etc. are generally not included in this field.
However, if one of these titles is included on the gravestone, it is reflected in the Transcription filed, which
is always to match exactly to what is on the stone.
- Last name: The name of the person at the time of death is put into this field, regardless
of what is written on the gravestone. Generally, but not always, for a married woman this is her husband's surname.
- First name: Use the person's legal name, even if the person went by a different name during his/her lifetime.
Use the Comment field to explain any unconventional use of names.
- Middle Name/Initial: Include the full middle name or middle initial if known.
- Suffix: Words appended to a person's name. Common suffixes are Jr. or professional
designations, such as Esq.
- Maiden Name: For a married woman, her surname at birth.
- Sex: Male or Female. Although sex is usually obvious based upon the first name, there are sometimes exceptions.
If you don't know, leave it blank.
- Relationship: Include the relationship that would be most useful to someone searching for a gravestone.
For married people, this is usually a reference to their spouse. For unmarried people, this is usually
a reference to their parents. Use the abbreviations w/o (wife of), h/o (husband of), s/o (son of), or d/o (daughter of) when appropriate.
Do not use relict or consort of, even if written on the stone, but certainly use these terms
in the Transcript and in any comments you enter.
- Birth date: Include the birth date if on the stone or if known from other sources.
If the date doesn't match what is on the stone, explain in the Comments field.
- Death date: Include the death date if on the stone or if known from other sources.
If the date doesn't match what is on the stone, explain in the Comments field.
- Died in xx year of life or Aged: Use whichever form is on the stone. If neither is on the stone and you know the information,
use the Aged format.
- Place of Death: Include if on the stone or known from other sources.
Use the format: town, state using the 2-character state form.
- Number of Graves: If this is a single gravestone, enter 1. If multiple people
are represented by this stone, include the number in this field.
For double stones or multi-sided stones, that is stones that are actually one piece,
consider them one stone with more than one person.
- Have Pic?: Indicate whether or not you have a picture for this person.
If you have more than one picture that should be presented, indicate the number of additional pictures below the yes/no boxes.
So, if you have two pictures, check the Yes box and put in 1 for extra.
The primary picture should show the full front of the stone.
See the photo guidelines for tips and suggestions for providing the best pictures for our purposes.
- Cemetery: Put in the cemetery name. If the gravestone is not in one of the cemeteries already listed at the web site,
include a name in this field, but plan to discuss with the Cemetery coordinator before the information is
- Section/Stone Number: Consult the Cemetery information pages for information about how stones within a cemetery are numbered.
Smaller cemeteries might not be divided into sections and their stones are just numbered either by row
or consecutively. Other cemeteries are divided into sections. Enter the appropriate section and stone number that
conforms to the standard for that cemetery.
- Genealogy ID: Leave blank. This field is for a planned future function.
- Veteran: If the person was a veteran, check yes. Otherwise leave blank or check no.
If you have checked Yes, indicate the war he/she served in.
- Stone Composition: Indicate the material of the gravestone.
- Stone Shape: Indicate the shape of the stone or marker. The most common shapes are:
Square Top, Fancy Top, Rounded Top, Pointed Top, Crude Fieldstone, Tomb, Statue, Cross Marker,
Star of David, Box Tomb, Table Tomb, or Other (describe).
- Stone Condition: Indicate the stone's overall condition: Good, Fair, or Poor.
- Stone State: Indicate whether the stone is up, down, repaired or broken. If the stone matches
more than one of these states, use the worst of the conditions (only one is allowed). If none of these conditions
applies, select Other and write in its state.
- Legibility: Indicate the legibility of the stone: Good, Fair, or Poor.
- Stone Size: Indicate the stone's size, rounded to the nearest whole inch.
- Stone still exists: Check yes if the stone still exists, even if it cannot be read, is in poor condition, or is down or broken.
If the stone was known to have existed, but is no longer there, indicate the year when it was last seen.
If a stone was included in a prior cemetery survey, but is not now there, No should be checked and the year
of the prior survey included.
- Transcriber: If you would like your name (and optionally your email address)
included in the records for this stone, provide the information in this field.
- Stone Carving: Indicate any significant carvings that appear on this stone.
Common carvings include:
Skull, Skull with wings, Winged creature (other), Angel/cherub, Willow branch, Urn, Flower,
Hand pointing up, Coat of arms, Rising sun, Brand (western), Portrait, Lamb, and Acanthus.
- Stone Carver/How Carver Identified: If you know the name of the stone carver, included
his/her name and the source of the name. Common sources for names of stone carvers include:
signed, from probate record, from the carver's account book, from the cemetery log, or it could be
just a guess.
- Transcript: This is an exact transcription of what is written on the stone,
including line break, capitalization, and punctuation. In most cases, the words on a gravestone are centered.
Unless you indicate otherwise, it is assumed that the wording on this stone is centered.
Include all of the words, including the verses, which may be in much smaller lettering than the
first part of the stone and is often unreadable from photographs.
Include only what is on the stone; put any explanations in the
Comments field. The exceptions are when a section is unreadable. Indicate that words or letters are unreadable
with an underscore or with the word "unreadable" in parenthesis. For example: Now is the (unreadable) to be with the Lord.
Also, if a stone has been buried obscuring some words that are known to exist, include (buried) in the transcript.
Break the lines exactly as they appear on the stone. When entering with the online form (authorized persons only),
indicate a line break with a vertical bar (|) and no space before or after.
Indicate a blank line, for example between two people on a single marker, with
two vertical bars with a space between (| |). There is no size limit to this field; include as
much of the wording on the stone as you can.
- Other Information: If you have information that doesn't fit into any of these fields,
contact the Society cemetery coordinator to discuss the situation.